This section offers details on what you do if your proposal is accepted. It explains how data collection proceeds and what you can expect throughout the process.

What is provisional acceptance?

When the review process results in a positive judgment for a proposal, it is provisionally accepted. After CHIP50 makes such a judgment, applicants receive a letter of congratulations.

Provisional acceptance is necessary but not sufficient for data collection to begin. An additional step must be taken: the applicant must assess and possibly obtain human subjects approval.

What is the requirement for institutional review board (IRB) documentation?

Upon acceptance, the CHIP50 team will communicate with the applicants about IRB documentation and whether an independent IRB is needed (or whether the questions fall within the exempt status of the project’s general IRB). If an independent IRB is needed, the applicants will have to obtain that from their institutions. Upon obtaining it, they will need to submit it to CHIP50 at the main e-mail address. Data collection cannot proceed until IRB approval is in place. If applicants need to obtain IRB approval, the longer it takes, the longer the delay in data collection.

Can I control where my questions will be placed in the survey (since each survey includes modules)?

No, the CHIP50 team will determine this. Applicants though will learn about the ordering prior to implementation and if they have well-placed concerns, they can express them. The CHIP50 team though retains final determination of the order. Respondents can randomize the order of items or answer options within their own survey module, but they cannot affect the order of other survey sections.

Who programs the survey?

The CHIP50 team programs the survey. The applicants will have the opportunity to test and evaluate the survey before it is fielded. They will be provided with three days to do so for regular proposals.

Can I control the timing in which a survey module is fielded?

Generally, no for a regular proposal. However, if the application is time-specific or time-sensitive, the CHIP50 team will make every effort to accommodate the timing.

Can I exclude smartphones from answering the survey?


Does CHIP50 require pre-registration of studies?

No, but it is encouraged.

When will I receive the data from my study?

The goal is for applicants who have their proposals accepted to enter the field and have the data back in their hands as soon as possible. The CHIP50 team will keep applicants informed of the timing of surveys. CHIP50 aims to share data with the applicants within four weeks after the completion of data collection. Applicants will receive 1) their data; 2) the core survey items; and 3) a codebook if requested. They will not receive other applicants’ data.

For how long will I have exclusive access to the data from my proposal?

You will have near-exclusive access to the data for one year after the data are delivered. After that time, all data will become available to others via the CHIP50 website and the Open Science Foundation. Our goal is to encourage applicants to analyze, present, and publish the results as quickly as possible while making innovative data available to the larger scientific community. There are no exceptions/extensions to the one-year rule. The CHIP50 team retains the right to
use any data for reasons orthogonal to the proposal, prior to the one-year exclusive access period. If the CHIP50 team does so, it will communicate with the applicants and ensure the usage does not interfere with the applicants’ plans.

How can I use the data from my study?

The CHIP50 survey data will be used for research and policy purposes only. Project data may not be used for commercial purposes without securing separate permission first. Researchers commit to not attempting to deanonymize CHIP50 data or identify any of the individual survey respondents who participated in the study. If any personally identifiable
information is discovered inadvertently, the data users promise to discard that information and immediately notify CHIP50 about the issue.

What are my obligations to CHIP50 after I receive my data?

All publications using CHIP50 data should include the following citation: “The Civic Health and Institutions Project, a 50 States Survey (CHIP50), NSF Grants SES-2241884, SES-2241885, and SES-2241886, Matthew Baum, James Druckman, David Lazer, and Katherine Ognyanova, Principal Investigators.”

Applicants must also agree to prepare a summary description of their study and results. Applicants will first be asked to provide a summary at the end of the one-year period in which the data are embargoed from other users. Applicants will be required to provide the summary within two years after the data were delivered. The summary information is then posted on the CHIP50 website.

To increase the speed at which new knowledge is made broadly available, CHIP50 requires the applicants to notify CHIP50 of any publications based on the survey. CHIP50 will send occasional requests for these updates and applicants are obliged to respond.

Will my proposal also be made available online?

Any accepted proposal will be available with the data when the data are released after the one-year embargo.